Welcome to KU Email Collaboration Suite

1) Click on the proper link as shown below to login to your KU Email.

Kuwait University Faculty & Staff members

Students of Graduate Studies College

Students of Law College

Students of Arts College

Students of Science College

Students of Medicine College

Students of Engineering College

Students of Allied Health Science College

Students of Education College

Students of Sharia and Islamic studies College

Students of Business Administration (CBA) College

Students of Pharmacy College

Students of Dentistry (FOD) College

Students of Social Science College

Students of Women College

2) Login with your KU Portal User ID & Portal Password.

3) After successful login, please check your Email ID located in the top left corner as shown in the image below.

Note: Sending and receiving of emails are restricted to Email ID (eg : ahmed.ali@ku.edu.kw).

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Kuwait University Email Collaboration Solution Email Policy

Policy scope:

This E-mail policy provides guidelines regarding the following aspects of E-mail as an official means of communication:

• University use of E-mail;

• Assignment of student/faculty/staff e-mail addresses;

• Expectations of e-mail communication between faculty and student and staff

• Redirecting of E-mail.

• Educational use of E-mail (Applies for students and teaching staff.)

• Business use of E-mail. (Applies for staff).

• E-mail retention.

• Privacy.

A. General Email Usage Policy:

1. The usage of the E-Mail system is subject to the following:

• E-Mail should be used in compliance with the Corporate Security Policy and associated Supplementary Information Security Policies. All access to electronic messages should be limited to properly authorized personnel.

• Personal or non-business use of the Systems is not permitted.

2. All E-Mails should be in compliance with KUWAIT UNIVERSITY standards regarding decency and appropriate content. Message content restrictions include: -

• KUWAIT UNIVERSITY information resources should not be used to transmit or receive statements that contain any material that is offensive, defamatory, or threatening to others.

• The Systems should not be used to communicate statements, messages, or images consisting of pornographic material, ethnic slurs, racial epithets, or anything that may be construed as harassing, offensive, or insulting to others based on race, religion, national origin, color, marital status, citizenship status, age, disability, or physical appearance.

• Any statements or comments made via E-Mail that could in any way be considered as an action of KUWAIT UNIVERSITY should bear a disclaimer such as “These statements are solely my own opinion, and do not necessarily reflect the views of my employer.” Even with this disclaimer, all practices regarding decency and appropriate conduct still apply.

3. Any use of E-Mail from the network is easily traceable to KUWAIT UNIVERSITY. Personnel should conduct these activities with the reputation of KUWAIT UNIVERSITY in mind. Staff should exercise the same care in drafting E-Mail, as they would for any other written communication that bears KUWAIT UNIVERSITY name.

4. KUWAIT UNIVERSITY E-Mail systems should not be used to produce or distribute “chain mail,” operates a business, or makes solicitations for personal gain, political or religious causes, or outside organizations. Users should not forward or otherwise propagate, to individuals or groups, chain letters, pyramid schemes or any other types of data that may unnecessarily consume system resources or otherwise interfere with the work of others.

5. To maintain the security of KUWAIT UNIVERSITY’s E-Mail system, it is important to control access to the system. Users should not provide other unauthorized persons with their E-Mail ID and personal password.

6. Users should use only their own KUWAIT UNIVERSITY official E-Mail account and should not allow anyone else access to their account. Impersonation is not permitted. Users should identify themselves by their real name; pseudonyms that are not readily attributable to actual users should not be allowed. Users should not represent themselves as another user. Each user should take precautions to prevent unauthorized use of the E-Mail account. Forging of header information in E-Mail (including source address, destination address, and timestamps) is not permitted.

7. Users should not publish or distribute internal mailing lists to non-staff members.

8. KUWAIT UNIVERSITY Systems should not be used to transmit or receive trade secrets, copyrighted materials, or proprietary or confidential information unless it is digitally signed and encrypted.

9. Any information regarded as confidential including legal or contractual agreements, technical information related to KUWAIT UNIVERSITY’s operations or security etc. should not be communicated through E-Mail unless it is digitally signed and encrypted

10. Users should not post network or server configuration information about any KUWAIT UNIVERSITY machines to public newsgroups or mailing lists. This

includes internal machine addresses, server names, server types, software version numbers, etc.

11. Information received through unsecured E-Mail is not to be considered private or secure. Clear text information in transit may be vulnerable to interception. Secure communication through E-Mail can be ensured only by using encryption and digital signatures.

12. Attachments from unknown or un-trusted sources should not be opened. All EMail attachments, regardless of the source or content, should be scanned for viruses and other destructive programs before being opened or stored on any KUWAIT UNIVERSITY computer system. Personnel should perform a virus scan on all material that is transmitted to other users via E-Mail prior to sending it.

13. Users should not send unsolicited bulk mail messages (also known as “junk mail” or “spam”). This practice includes, but is not limited to, bulk mailing of commercial advertising and religious or political tracts. Malicious E-Mail, including but not limited to “mail bombing,” is prohibited.

14. Users should not execute or install any programs, upgrades or patches that are received via E-Mail or download from the Internet.

15. The Systems and all information contained in the systems (including computer files, E-Mail and voice mail messages, Internet access logs, etc.) are KUWAIT UNIVERSITY’s property. At any time, with or without notice, this information may be monitored, searched, reviewed, disclosed, or intercepted by KUWAIT UNIVERSITY for any legitimate purpose, including the following:

• To monitor performance,

• Ensure compliance with KUWAIT UNIVERSITY policies,

• Prevent misuse of the Systems,

• Troubleshoot hardware and software problems,

• Comply with legal and regulatory requests for information, and

• Investigate disclosure of confidential business, proprietary information, or conduct that may be illegal or adversely affect KUWAIT UNIVERSITY or its associates.

KUWAIT UNIVERSITY may also gain access to communications deleted from the Systems.

B. Student E-mail Policy:

Assignment of student E-mail address

Official University email accounts are available for all enrolled students. Initially each student will be assigned an E-mail address in the format Student-Id@ku.edu.kw. In order to keep the E-mail address of each student private, each student must select a personal name (which will act as an alias) for his/her E-mail address when activating his/her E-mail account, for example, [name]@ku.edu.kw. Students will not be able to send E-mails to each other or to anyone using their Student-Id account; instead they have to use the alias that they have created at the activation time.

Only Student Information System (SIS) should be allowed to send e-mails to student s accounts using their student id, Student-Id@ku.edu.kw.

Expectations regarding student use of E-mail:

Students are expected to check their email on a frequent and consistent basis in order to stay current with University-related communications. It is recommended to check E-mail at least twice a week. Students have the responsibility to recognize that certain communications may be time-critical. Excuses such as "I didn t check my E-mail", error in forwarding E-mail, or E-mail returned to the University with "Mailbox Full" or "User Unknown" are not acceptable for missing official University communications via E-mail.

Redirecting of E-mail:

A student may have e-mail redirected to another E-mail address. If a student wishes to have E-mail redirected from his or her official address to another E-mail address (e.g., @gmail.com, @hotmail.com, or an address on a departmental server), they may do so, but at his or her own risk. The University will not be responsible for the handling of E-mail by outside vendors or by departmental servers. Having E-mail redirected does not absolve a student from the responsibilities associated with communication sent to his or her official E-mail address.

Educational use of E-mail:

Because of the educational features of the collaboration system, the Faculty may determine how e-mail, calendar and file sharing will be used in their classes. It is highly recommended that if faculty has E-mail requirements and expectations they specify these requirements in their course syllabus.

E-mail retention:

Information (mail messages and attachments) on KUWAIT UNIVERSITY’s E-Mail system should be backed up and should be available for recovery for a period of 30 days

Privacy:

Users should exercise extreme caution in using E-mail to communicate confidential or sensitive matters, and should not assume that E-mail is private and confidential. It is especially important that users are careful to send messages only to the intended recipient(s). Particular care should be taken when using the "reply" command during E-mail correspondence.

C. Staff E-mail Policy:

Assignment of staff E-mail address

Official University email accounts are available for all full time staff, part time/temporary staff and visitors should request E-mail account through their department. Initially each staff will be assigned an E-mail address in the format Staff-Id@ku.edu.kw. The E-mail address Staff-Id@ku.edu.kw will be used internally by administrative staff. In order to provide each staff with a meaningful(professional) Email account name, staff must select a personal name (which will act as an alias) for his/her E-mail address when activating his/her E-mail account, taking into consideration the following format when selecting a name:

Firstname.Lastname@ku.edu.kw

Redirecting of E-mail:

A staff may have e-mail redirected to another E-mail address. If a staff wishes to have E-mail redirected from his or her official address to another E-mail address (e.g.,

@gmail.com, @hotmail.com, or an address on a departmental server), they may do so, but at his or her own risk. The University will not be responsible for the handling of E-mail by outside vendors or by departmental servers.

Business use of E-mail

The use of any University resources for electronic mail must be related to University business, including academic pursuits. Incidental and occasional personal use of electronic mail may occur when such use does not generate a direct cost for the University. Users should follow the General E-mail policy usage as their guideline.

E-mail retention:

Information (mail messages and attachments) on KUWAIT UNIVERSITY’s E-Mail system should be backed up and should be available for recovery for a period of 30 days

Privacy:

Users should exercise extreme caution in using E-mail to communicate confidential or sensitive matters, and should not assume that E-mail is private and confidential. It is especially important that users are careful to send messages only to the intended recipient(s). Particular care should be taken when using the "reply" command during E-mail correspondence.

    

 

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